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"Implementing Medspa Outsource at my Medspa has transformed my business into a success while giving me back my freedom."
LAVAYA PRISTO
UNITS INJECTION SPA
Medspa Answering Service & Virtual Receptionists
Omnichannel - Calls, Texts, Chat + Social Media
Scheduling Directly
into Your Software
Marketing, SEO, and Web & Clerical Support.
We have atrack record for success.
#1 Medspa Answering Service.
Quality is important when outsourcing critical business functions of your medical spa or aesthetics practice. Don't make the mistake of using a generic answering service that doesn't maintain a medspa specialty, or using a service without credibility or reviews. You wouldn't expect your patients to book with you without any testimonials or experience, so why select an unqualified phone service?
My Salon Desk has been in operation since 2019 and served hundreds of salons and spas around the US and Canada. We are the only Medspa Virtual Receptionist service that has bonafide expertise in handling high-end & white-glove clientele service - we've serviced beauty businesses with celebrity clients, as well as those who regularly revenue $30,000+ within one day.
Our Medspa Virtual Receptionists support any customer.
HOURS OF OPERATION
SUNDAY to SATURDAY |
Customizable between 6 am - 12 am (midnight) |
for all time zones in the US + Canada
VOICE CALLS
We answer client calls, provide information according to your unique business logistics + book appointments.
TEXT / SMS
Support Millenial + Gen Z Tenants and clients with instant access to support via SMS.
WEB CHAT + EMAIL
50% of clients locate their businesses online - assist your tech-savvy clients on your site via Zendesk®.
SOCIAL MEDIA
We can integrate directly with Lead Ads across platforms as well as Facebook Messenger.
VIDEO CHAT-- COMING SOON!
We can provide instant consultations and recommendations powered by video.
We Provide Medical Aesthetic Spas with Outsourced Support.
We don't just answer calls; We handle them.
STANDARD VIRTUAL RECEPTION
FULL-SERVICE SCHEDULING
In addition to standard remote call answering, our Aesthetics Practice Virtual Receptionists can also book and schedule appointments, process payments, complete tasks, provide consults, and manage your CRM.
+
Select from the following:
- Our Medical Virtual Receptionists can schedule appointments directly into the Cloud-Based software of your choosing.
- We can support card-on-file requirements, class session booking, house-call bookings, processing / buffer time and more!
- If your Scheduling Software is API-enabled, we can help you instantly fill openings and cancellations from your waitlist
- Our Medical Virtual Receptionists can process orders and payments over the phone directly into your business software.
- We can leverage Stripe® to process orders on your behalf that will be routed directly into your own Merchant Accounts.
- We can send Self-Checkout links to clients, enabling them to checkout from their smartphones.
- Our Platform directly integrates with Zapier® enabling us to transmit contact data directly to your CRM or Support Software
- We can track customer contact, enter customer notes, and generate customer tickets for follow-up
- We can send information to Zendesk, Zoho, Pipedrive, Salesforce and more!
- Based on your specifications, we are happy to perform Medspa Virtual or Live Consultations and make recommendations for services + products.
- Your customers even have the option of Video Chat Consultations for cosmetics or skincare assessments [Coming Soon!]
- We'll complete items on your To-Do List as needed or on a fixed regular schedule
- We can perform Outbound Client Follow-ups + Client Check-ins
- We can reach out to Cold Leads and Churned Clients for recovery
- We can complete Client Intake Interviews, Discovery Calls, or Lead Qualification
- We can promote and transmit Client Offers + Specials, Emails, Newsletters, Text Messages, or Letters to segments of your client base
- We can help you complete Data Entry, Data Analysis, or generate custom Business Data Dashboards
We work with all aspects of medical spas & aesthetics.
✓⃝ Medical Spas and Medispas
✓⃝ Aesthetic Medical Practice
✓⃝ Cosmetic MDs, PAs, and NPs
✓⃝ Cosmetic Dentists
✓⃝ Wellness Practices
✓⃝ Fitness + Athletic Studios
✓⃝ Saunas + Massage Bars
✓⃝ Boutiques Salons and Spas
We can handle it all, and we're HIPAA COMPLIANT.
Our receptionists are all required to have experience in the med-spa industry - many of them are licensed aestheticians. They have extensive knowledge of all common treatments and procedures, and can assuage your patients' concerns or trepidations about undergoing a procedure for the first time.
✓⃝ Estimated Service Quantity & Frequency
✓⃝ Service Duration
✓⃝ Contraindications, Risks, and Downtime
✓⃝ Sales-Oriented Calls
Our Medical Spa Answering Service Features
Why your Medspa Needs an Answering Service.
① Growth Potential
Medspas, Medical Spas, and Aesthetic Medicine Practices are anticipated to experience record level growth at a CAGR of 12.96% in 2024. Stop losing clients by keeping your phones monitored.
② Saved Time
If you're struggling to answer phone calls in a timely fashion, or feeling overwhelmed with managerial responsibilities, now's the time to outsource to a Medspa Answering Service or Virtual Receptionist.
③ Better Client Satisfaction
We're the only business process outsource agency that maintains a specialty in the Medical Spa industry, and the only one with a verifiable track record. Having an immediate, live response to client inquiries makes a world of difference.
MONTHLY CALLS
150,000+
US-BASED WORKFORCE
100%
POTENTIAL INTEGRATIONS
2000+
YEARS IN OPERATION
6
SPECIALTIES
12+
Our Medspa Virtual Receptionists can Schedule Appointments.
Most Generic Answering Services do not integrate with software that is well-suited for Medical Spas and Aesthetic Medical Practices. We are proud to support Full-Service Calendaring (including appointment booking, rescheduling, and cancellations).
Our Live Answering Service can schedule appointments accurately with the expertise needed to simplify your workflow - we can give rough estimates of aesthetic treatment quantities and pricing over the phone, and we can
Accounts with over 200 monthly calls can also access a slew of service upgrades, including custom scripting, software integrations, and automations.
Quality is important when outsourcing critical business functions of your medical spa or aesthetics practice. Don't make the mistake of using a generic answering service that doesn't maintain a medspa specialty, or using a service without credibility or reviews. You wouldn't expect your patients to book with you without any testimonials or experience, so why select an unqualified phone service?
My Salon Desk has been in operation since 2019 and served hundreds of salons and spas around the US and Canada. We are the only Medspa Virtual Receptionist service that has bonafide expertise in handling high-end & white-glove clientele service - we've serviced beauty businesses with celebrity clients, as well as those who regularly revenue $30,000+ within one day.
Instant Lead Outreach.
The Medical Spa Industry can be extremely competitive at times, leading to a need for often expensive marketing initiatives.
Why you do what you do? What is your passion? Here is where you can just let go. Now is when you let them know. Zoho Sites, your site, your story. Click here to add your story.
Phone
CALL
SMS
CONVERSATIONS
MARKETING
We can support medical spas & aesthetics.
✓⃝ Saves Valuable Time
✓⃝ Provides Freedom in your Day
✓⃝ Skilled in Medspa Aesthetics
✓⃝ Supports Clinical Beauty
✓⃝ HIPAA-Approved & Secure
✓⃝ Highly Rated
✓⃝ Works w/ Aesthetic Record®
✓⃝ Compatible w/ Boulevard®
✓⃝ Remote Practice Management
✓⃝ Virtual Assistant
✓⃝ Customizable Service
✓⃝ Fast Client Service
Hear from our Clients.
We support businesses of all sizes and from all specialities in the medical aesthetics industry.
"My Salon Desk is simple to implement and actually works. It's been an incredible help over the past years, we're grateful for your support!"
Denver
INJECTOR 5280
"Answering calls as they come in is key to good customer service. My Salon Desk is getting people booked when they call - it's been wonderful."
UNITS INJECTION SPA
ABOUT our MEDSPA ANSWERING SERVICE
Other tasks, scripts, note-taking, reports, Add-Ons (e.g. collecting client credit card info), or special requests are considered Customizations and are available by request.
BUSINESS GREETING
ANSWER INQUIRIES
▪️ Location | ▪️ Directions |
▪️ Price Menu | ▪️ Policies |
APPT. BOOKING
✓⃝ CLEAR PRICING
Unlike most other answering services, we charge per call, not the minute. This simplifies and streamlines our service, and also incentivizes better quality client support.
✓⃝ STAY IN BUDGET
You can easily cap spending at the price-point of your choosing with our fixed pay-per-call Answering Service billing and enjoy no hidden fees.
✓⃝ QUICK ONBOARD
We move quickly + efficiently here at My Salon Desk - once you subscribe to a plan, we can have your service up + running within 1-2 days.
Some of our Plan Add-Ons...
Business Phone Number
Offer professionalism to your clients by getting a dedicated business phone number with the local area code of your choosing.
Custom Welcome Greeting
You can leverage the moment of time before client calls are connected to our receptionists to boost branding, marketing, and client education efforts - play a custom recorded greeting before every call connects.
Voicemail Service
Normally after hours you'd have to re-route calls back to your phone line. If you'd like, we can review + respond to your messages - and you can save yourself the trouble of turning on and off your forwarding settings daily.
Instant Call Notification
If you need to know who's calling at all times, we can easily send a text message containing the incoming caller's phone number and the timestamp immediately after each call.
Specialty Support Add-On
One Specialty Support Type is included with service - add additional Specialty Support types to further customize your Virtual Receptionist service.
IVR Menu
Route Calls appropriately using a custom developed IVR, which will enable your customers to obtain necessary information without using your Plan balance.
Complex Task Completion
Get support with forms of Virtual Assistant support included within our Specialty Support Service that require advanced training, knowledge + additional time from our Receptionists.
Extended Hours
While our Standard Operating Hours are between 9 AM and 7:30 PM in all time zones, we do have the ability to answer calls between 6 AM and 12 AM (midnight) EST.
We know Ecommerce.
Read more about how My Salon Desk supported Tanya Hill and professional salon distributor Beauty for Good.
Complete four easy steps to begin your business journey with My Salon Desk!
1
Select + Subscribe to a Plan that best suits your business needs and volume - arrange a call to learn more.
2
Your Concierge will immediately contact you to complete our self-guided intake process.
3
You can upgrade your plan to add Voicemail Service, SMS + other offerings within our client portal.
4
You can start using your service typically within 1-2 days!
Schedule a Discovery Call today.
FREQUENTLY ASKED QUESTIONS.
General Questions
Calls & Call Handling
Welcome to the Future of Beauty.
We at My Salon Desk are pleased to support the next wave of beauty entrepreneurs seeking a high-tech approach to business.