A receptionist should make sure to be very punctual about the opening and closing and to do the necessary activities before starting the day off at spa. Make sure to consider who is responsible for opening doors, turning on lights, tidying up, checking mail, etc.

Balancing the cash drawer is one of the most critical responsibilities a receptionist has to handle. Cash-on-hand is undoubtedly risky and requires great consideration. Whether it is balancing routinely, utilizing data through technical resources or staying organized, it is an important business duty. Try to minimize cash-on-hand by encouraging digital payments. 

Following are some practices to follow for effective balancing:

1. Counting the total cash before starting the day 

2. Depositing the cash through organized shifts 

3. Keeping track of POS report 

4. Counting the cash of each drawer 

5. Solve discrepancies 

6. Recording the drawer transaction 

Who doesn’t want to be more productive and efficient with their work? Productivity requires organization, and in a salon or spa that includes keeping the front desk neat and tidy. It will make your front desk staff more relaxed within their work while being less-frustrated. 

1. Clear the front desk and de-clutter
2. Wipe the entire workspace with disinfectant
3. Sweep and dust mop all floors
4. Clean all service stations, including mirrors

The phone interaction can lead to a healthy client relationship or either jeopardize it - your receptionist needs to expertly master phone etiquette. Receptionists need to reflect confidence, right communication, positivity and professionalism. Every spa and salon looks for a consistent call experience to gain clients and boost their sales. The following protocol are must-haves for a flourishing business:

• Answering calls promptly: Don’t keep the caller waiting for excessive periods of time. 
• Answer in a cheerful and optimistic tone - you are making the first impression on your clients.
• Take advantage of the time you have to suggest upgrades and service add-ons - a phone call is the perfect time to begin the sales cycle!
• Consider whether you'd like to also implement confirmation calls.

In view of current pandemic situation and new variants of virus emerging, it is important to take precautionary measures including:

• Washing the hands after meeting with any client 
• Sanitizing the workstation 
• Discarding the items after using 
• Laundering + Replacing the towels 
• Making sure that all clients sanitizes their hands before receiving their service

A receptionist need to motivate and encourage clients to receive more services. Offer affordable services and retail products based on their existing budgets. Excite them about any limited time offers and specials to urge them to upgrade their services. While every client may not agree to an upgrade, over time accumulated upgrades will definitely boost the sales. 

A receptionist should describe concrete and enticing benefits while using descriptive language. Encourage the clients to purchase the products that will make their skin have the glow and the hair have the skin they have been longing for! 

• Ensure that your receptionist knows specific information regarding the product ingredients and formulation
• Educate them on how to appropriately use the products within the styling process 
• Avoid rambling about products they clearly don't want

Welcome in-person customers with a nice and pleasing smile. Do not forget to maintain effective eye contact. Their gestures should indicate that they enjoy working where they work. Whether your receptionist is taking a client’s call or managing your desk, nothing should stop them from greeting your guest in the warmest manner. If a new customer walks in, express your gratitude and tell them you are excited to see them. Make sure to thank them for choosing your service. 

You won’t want the customers to have negative experiences at your salon due to double bookings or other conflicts regarding lost appointments and salon scheduling. This can be even an even greater nightmare for the owner. Train your receptionist thoroughly on software protocol, and provide them with the contact information of the software support desk. Take advantage of free trainings provided by the software.

To avoid consistent issues, you should always develop a schedule for checking emails, social media messages, or texts. As a reminder, be sure to demand professionalism across all communication platforms!

To keep your calendar filled, you'll need to maintain repeat clients by maintaining positive relations with your clients. A receptionist should make sure to follow the following steps to have more repeat clients:

• Ask clients to about their service to gauge their satisfaction before they leave
• Gently encourage them to pre-book within the appropriate timeframe, but don't be too pushy - you don't want to end up with unwanted cancellations!
• Train your receptionist on new weekly exclusive offers and how to implement referral bonuses 
• Be sure to thank your clients regardless of whether they've booked a new appointment 
• Connect with clients via social media + email - encourage clients to post photos using custom hashtag.